These General terms and conditions (GTC) set out the basis on which we have agreed to provide the applicant with an Exhibition Space at an Exhibition. The terms "we" and "our" refer to SNKM Belgium.
After receipt of an applicant’s completed application form and/or email, the applicant is registered as an Exhibitor only after we accept the booking in writing. The acceptance of the contract/quote or the payment by the applicant constitutes a binding agreement for the participation as well as the price specified therein in the booking confirmation. The Exhibitor declares himself familiar with the purpose of the Exhibition and agrees to retain only the products and/or services that fall within the scope of the Exhibition.
SNKM reserves the right to assign booth locations to exhibitors. The wishes of the exhibitor are taken into account as far as possible.
It is strictly forbidden to sell fake products to consumers, if one of the organizers or staff members of SNKM finds out, the Exhibitor will be immediately excluded from the exhibition and other upcoming events without a refund. The exhibitor will also have to pay a 50% penalty on the agreed exhibition price.
All stands must be set up and ready at least half an hour before the opening of the event (early access included). Any unoccupied booth will be considered a no-show. The lost space can be resold or used by us without any obligation to refund. The Exhibitor is not permitted to share, sublet or assign the booth to another Exhibitor. Exhibitors are required to ensure that the space rented to them is clean and that the materials rented to them are returned in the same condition as it was before the start of the event. The Exhibitor has no right to touch any material that he does not own and he has no right to glue, nail or tape anything on the wall without our permission. Exhibitors may only display and distribute advertising materials and address visitors in their own space. Otherwise, we are entitled to exclude the Exhibitor from the event. In case of exclusion, we will not refund any payment. The exhibitor does not have the right to place marketing materials that is larger than 50 cm (for example: banner and roll ups). The exhibitor cannot stop the sale and leave the exhibition before the end of the event (SNKM FEST / 19.102024 12:00 - 22:00). The Exhibitor who leaves before the end of the exhibition receives a penalty of 50% of the agreed exhibition price. The maximum number of staff per exhibitor is limited to 3 persons, the extra persons need to buy a ticket via SNKM online ticket shop.
During the Exhibition, the Exhibitor has the opportunity to sell his products in cash or by card, but he is in any case responsible for the payment transactions.
Exhibitor specifically recognizes and acknowledges that SNKM will sustain certain losses if Exhibitor cancels its Exhibit space after it has been assigned and confirmed by SNKM. Due to the difficulty, if not impossibility of determining and proving said losses, Exhibitor agrees to forfeit all deposits and other amounts paid which shall be as liquidated damages, and not as a penalty. Upon receipt of written notice of cancellation by Exhibitor, we have the right to resell the space and retain all revenue collected. Any such re-sale shall not reduce the amount of liquidated damages to be paid by the Exhibitor.
We reserve the right to cancel, postpone or move the Exhibition to another venue and/or date for any reason whatsoever. However, we will notify you as soon as possible if we do so. If the Exhibition is cancelled, we will refund you (without interest) of the charges you paid to us. In the event of cancellation by SNKM or the organizers, no hotel, airline or train expenses shall be reimbursed by SNKM. If the Exhibition is postponed or moved to another venue, we will provide you with details of the new dates and venue. For the avoidance of doubt, this shall not entitle you to terminate this agreement.
SNKM is only liable for damage or loss to the Exhibitor if the damage or loss is caused by fault or negligence by us. We are not responsible for the Exhibitor’s indirect losses, including but not limited to loss of profits, loss of goodwill, etc. The Exhibitor is liable for any damage including loss of or damage to goods caused either by himself or by any of his assistants to the Exhibition venue. The Exhibitor is also liable for any other damage arising from the Exhibitor’s failure to supervise the space rented by him. The Exhibitor will be bound to pay all costs and indemnities - We are not responsible for the Exhibited property -SNKM will bear no insurance risk on behalf of the Exhibitor. The Exhibitor is explicitly urged to make use of his own possibilities of insurance.
9.1 Modification of the GTC: The Organizer reserves the right to modify these GTC at any time. Changes will apply as soon as they are posted on the official Event website.
9.2 Invalidity of a Clause: If one or more provisions of these GTC are deemed invalid or declared as such by a law, regulation, or following a final decision of a competent court, the other provisions will retain their full force and scope.
9.3 Contact: For any questions or complaints regarding these GTC, the Client may contact the Organizer at the following address: contact@snkm.be.
.svg){kind=small}
